I guess I will have to make a pitch again for File Assistant Pro. This is version 2.0, and it is really incredible now. Of course, in order to use its capabilities, you will need Fax to PC capabilities where all faxes come in as .pdfs. You can use other formats, but then you can't merge them.

Once your fax machine which is Fax to PC capable delivers the pdf to your fax inbox folder, it is automatically in the FAP inbox. The program has multiple categories so you then label each pdf with the category (Records, Labs, etc.), then the AC name. It is already timed when it comes in. Then its timed when you import it. So your receptionist labels them appropriately as they come in, and all you have to do is open them, then import them. Or you can import it to a follow-up folder within the program unsigned until you do something with them. You can search any patient. It has drag and drop capabilities and all files can be merged from within the program. Another cool thing is the transfer buttom. Say you have a patient with ten files imported into five categories: Records, Labs, Consults, Discharge Summaries and Physicals. You search the name, and of the files appear in a box. You click on transfer, and they are all merged and appear by default on your desktop. If you print the progress notes from AC to the desktop, you simply merge these using a merge software program or FAP. You can then send these records to the other office via PC to fax. My secretary can literally send all records in this fashion in under three minutes.

Fax machines which meet the capabilities plus networking (which is always key) are listed at this site: http://tinyurl.com/5g2yzm

These won't show up in AC, but all files that come in through your fax machine will be imported to your server in one folder. The program has a backup for the backing up at the end of the night.

Version 2.0 is in beta at the moment. It has a couple of bugs on my machine, maybe a few more on yours. I am working with my programmer as to the details of licensing, but we always looking for beta testers.

Bert
Pediatrics
Brewer, Maine