New to AC and just now getting things arranged. Our quest is to be as paperless as possible. To that end, we intend to scan existing hard copies of patient charts into the AC database. There are a couple of different scenarios we could use to produce the scann, but are in a quandry about relative efficiencies. We also need to explore the available options regarding capture and storage. Is there a tutorial on this, or is anyone on the forum up to speed on it?
Our User Board has a good search feature for finding old discussions, but you have to make sure to set the date range for more than one week (the default setting).
Good luck with your office set-up. If you learn anything new during your set-up, come back and share it with the group!
We archived our charts and never scanned old data. When something comes up and we need it, we pull the hard chart, scan and shred as needed. Going through and scanning every chart could possibly be my worst nightmare!
Welcome to the board! Got a question for you. I like how you do the search and scan.
My bottleneck is getting the scanned item appropriately labelled and put into AC. (i.e. putting them in the right category and proper heading and description). My staff keeps bungling these up (wrong patients, wrong description, wrong dates, etc). I wind up correcting them.
So.... how do you do this?
Also, the AC file is not necessarily a stand alone filing system. If AC goes, you'll wind up with tens of thousands of files arranged numerically without descriptions, dates, or names.
Also, the AC file is not necessarily a stand alone filing system. If AC goes, you'll wind up with tens of thousands of files arranged numerically without descriptions, dates, or names.
Exactly. I've tried to recreate that exact scenario, and I have a couple of times. But, if one ever loses the links between the ImportItems.mdb file and the GBs of data located in random folders, they are completely screwed. I've stayed away from promoting my program, because I know people are probably tired of hearing about it, but File Assistant doesn't have that issue, is much quicker and more accurate and has way more redundancy.
We're scanning in all paper as the patients are coming in.
Yes, it's a big job. But I'm glad we are doing it. Patients are satisfied w/ the concept.
Since I do my own hospital admits, I like having info readily avail. Plus I'm moving to a location that doesn't have room for paper charts. Therefore, we have no choice.
email me if you want more information: alauer@twincityfamilymedicine.com
Adam Lauer, DO (solo FP) Twin City Family Medicine Brewer, ME
Do you know if an email address in a field such as in our profile is fair game for the bots? You have to list a "real" email address somewhere for notifications. Should these be encrypted, etc.?
