Hi everyone,
I would much appreciate feedback from everyone. This has caused an uproar in my office of four employees.
We have had a new paycheck company for about a year. Prior to that, we used our accounting firm, which, of course, was very good with numbers.
Everyone has a set amount of vacation time, sick time and personal time, which is well known to them. When they get their voided check stubs (pay is automatically deposited in their bank accounts), the amount of money accrued for above or used for above is stated on the checks (from now on I will use checks for the term of voided checks, which just show the information). If you look on the check, it may say,
Pay: $150.00
Tax: $12.00
Vacation time left: 42 hours
Personal time left: 8 hours
Sick time left: 16 hours
Unfortunately, the above hours were wrong by a lot. Based on these numbers, two employees used way over the amount which was allotted. Example: Two weeks vacation. Took three weeks. My office manager, saying that they took an extra week of vacation and were paid for it, they should have to pay it back or work extra hours to make up for it. The employees are staying that since the checks showed they had more vacation time, they should not have to pay any money back.
My other two employees kept track of their hours and, therefore, did not take any extra time off or extra personal or sick days.
Besides the fact that the Paycheck company is incompetent, what is the best course of action?
