Stephanie,
You are out of luck. Any time a chart is pulled and sent to a doctor's inbox, the time and date will be the time and date you sent it. No matter what you do, even though it says 2/1/2013 on the top left, as soon as you send it, right back. I will give you the workaround later in this post.
Now a PCP can change the date to a future date and save it, but I don't know why.
The whole idea is that MAs open the chart on the 29th and the providers chart on them. But, if they don't finish the chart until two weeks later, it will always give an error. The doctor can change the date backwards or forwards, or he/she can choose Yes, and it will default back to the date and time the patient was seen.
Now, in your case that would not be the case and, unless the doctor took the time to change the date and time (which would actually be more accurate on that day but much less so at a future date).
Here is what you do. I am assuming you are using Microsoft and not Linux or Apple. When you sit down to prep your charts, click on the time on the bottom right. Select Change Date and Time Settings. In the pulldown menu, change the date one day ahead. Now all your charts will be in the doctor's inbox as if you did it the following day. After, be sure to go back and change the date back to the correct date.
I won't go into it, but there are all sorts of benefits to changing the date of your computer.
Hope this helps. Now what drives me absolutely batty is when you pull a patient's chart that was saved two months ago to look at something. The date will default to today's date at the top left making the note appear to have been done today. Since dates stay the same in other parts of the chart such as in past encounters, the date the chart was signed should be permanently etched in that position.
