As far as your staff doing your reqs and letters, I would suggest what we have been doing for four or five years. Go into admin and edit the users. Set their username and password and their level, but that should be all of their info, no more. In the name section at the top, you should put the same info that you have in yours. What good does it do to put theirs? It just means their names go at the bottom of everything. We put my name and all of the medical demographic information in as well. This way your name always appears at the bottom.
Bert, does this work for the staff doing eRx under their account (with your name filled in)?