Jimmie,
AC gives you some choices of how to copy a chart, as it does with many processes. The choices can make this seem more daunting than it really is; once you choose your procedure, it is quick and easy.
There are two main decisions to make before copying, and the answers may vary from chart-to-chart.
The first is what you want to copy, and the second is how you want to send the record.
Wendell's approach is the "official" way and has some advantages. It will open a checklist that allows you to choose what you want to send. On the other hand, if you just want to send the encounters you created, you can use Bert's method and print them from the past encounters screen.
In either case, the other issue is the imported items (II). You can argue that these are "outside items" and need not be sent, or you might choose to send them. There are several ways to do so. If there are just a few, you can print them (to paper, to a CD, or to a fax program). If there are many, I think it makes the most sense to copy them electronically to a CD. That is most easily accomplished by navigating to the II folder on the server. It will contain a series of numbered folders. The numbers match the patient ID in AC. Find the folder and copy it to the CD (or copy the contents to Updox, for example).
The next question is how to transmit the chart. We almost never print it on paper. Small to medium ones are faxed and really big ones are put on a CD. Time of faxing is not an issue: drop them in Updox (or "print" to Updox) and they just go.
I suspect that what Bert is talking about is "virtual" printing (not creating a lot of paper, but a 500 MB electronic file).
