Donna,
We use the XCopy command. Make a new text file with the following text on one line:

xcopy c:\program files\amazing charts\importeditems\*.* [[location where you want backup files to go]] /C /D /E /F /H /I /R /Y

Save the file as a .bat extension. Whenever you open this .bat file, it will copy all files in the imported items folder to the location you specify for backup. The next time you open this .bat file, it will copy only new or changed files to the backup folder. However, if you delete any files from imported items, the same file in the backup folder will not be deleted.

In [[location where you want backup files to go]] you can enter something like "B:\AC backup\" where drive B is your external HD or wherever you save your backups.

The commands /C /D /E /F /H /I /R /Y tells it to ignore errors and just keep copying.

It's not the perfect solution but it works well enough for us. smile

Serene
Office Manager
General Pediatrics
Houston, Texas